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Privacy notice

At Quilter, we are committed to protecting your privacy and ensuring that your personal information is collected and used appropriately, lawfully and transparently.

This privacy notice explains:

 

Who we are

We are part of Quilter plc, a leading UK-focused wealth manager, providing advice-led investment solutions and investment platform services. More information about who we are can be found on our about us page.

 

What personal information we collect

We collect certain personal information about you, this includes your name, address, or phone number and other information. We collect this information about you when you:

  • use our website and secure online services
  • contact us about products and/or services
  • apply for and receive services
  • visit a financial adviser
  • register to receive one of our newsletters.

The type of personal information we collect will depend on the purpose for which it is collected and will include:

  • your contact details
  • information to verify your identity
  • family, lifestyle and health information
  • financial and bank details
  • employment information

We collect personal information directly from you. For example, we ask for personal information at the start of our relationship (eg: when you apply for a policy or service) and in subsequent communications in order to check your identity. This is a legal requirement and is important to help safeguard you and us against potential crime.

Where we provide our services to trusts, we collect the personal information listed for the settler, beneficiaries and trustees of that trust. Where we provide our services to companies we may collect personal information for Directors, Shareholders and Beneficial Owners of the company.

Where it is necessary we collect more sensitive information (such as criminal convictions or detailed health information). If this is the case we will explain what information we require and why it is needed.

We may also collect information about you from other sources such as:

  • your adviser
  • another agent (if you have one)
  • external third parties (eg: to verify your identity)
  • from Cookies (Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the website owners. To learn more about information collected through cookies, please view our cookie policy page.

We keep your personal information only as long as is necessary for the purpose for which it was collected, or for legal or regulatory reasons. Personal information will be securely disposed of when it is no longer required in accordance with our Personal Data Retention and Disposal Schedule.

 

How we use your personal information

We process your information for the following purposes.

To perform our contract with you and to support and maintain that relationship. This includes the following:

  • assessing and processing an application for our services
  • providing our products and/or services to you, including the management of our relationship with you and your adviser, or any other agent (if you have one)
  • carrying out transactions you have requested
  • monitoring or recording telephone calls with you to resolve any queries or issues
  • assessing your application for life and protection policies (using automated decision making tools when necessary)
  • record keeping to ensure our products and/or services operate within the law and relevant regulatory requirements
  • providing other services (eg: enhanced due diligence, underwriting, reinsurance, data hosting, online services, and payments or reporting of any tax or levy)

To comply with legal and regulatory requirements. These requirements include the following:

  • confirming your identity for regulatory purposes
  • detecting and preventing fraud, money laundering, terrorist financing, bribery or other malpractice.

For specific business purposes to enable us to provide you with appropriate products and services and a secure experience. Our business purposes include the following:

  • verifying your identity for security purposes
  • enhancing, modifying and personalising our services for your benefit
  • providing communications which we think will be of relevance to you
  • customer satisfaction research or statistical analysis
  • audit and record keeping purposes
  • enhancing the security of our network and information systems
  • maintaining effective management systems including internal reporting to our parent company and other members of our corporate group
  • customer satisfaction research, statistical analysis and wider market research to capture the views and opinions of our customers
  • profiling activity – using basic identifiers about you such as your name and address and matching this with information from Experian Marketing Services to create demographics and infer customer ‘types’. This helps us define groups based on factors like interests, age, location and more so we can better understand our customers to adapt and improve our products and services. If you would like to know more about the information we get from Experian Marketing Services, you can visit their Consumer Information Portal which explains who Experian Marketing Services are, what they do and why.

You have the right to object to us processing your personal data for the business purposes listed above.

 

Who we share your information with and why

We share your information with trusted third parties, who perform tasks for us and help us to provide our products and/or services to you, and with other agencies where required by law, court order or regulation. These include:

  • other companies within the Quilter plc group
  • your financial adviser, third party data providers used by your adviser and any other party authorised by you
  • third parties who perform tasks for us to help us provide our services to you (these third parties may be based in countries outside the EU)
  • a third party to verify your identity, in line with money laundering or other requirements
  • organisations, including the police and fraud prevention agencies, to prevent and detect fraud
  • regulatory or governmental agencies such as the Financial Conduct Authority
  • investment or product providers who ask for that information in order to allow us to make investments on your behalf or to continue to provide our services to you
  • a prospective buyer (or its advisors), for due diligence purposes, if we are considering a sale of any of our business or assets
  • a third party to conduct market research on our behalf, to help us improve and develop the products and services we provide to you and our other customers

 

How we keep your Information Secure

We are committed to ensuring the confidentiality of the personal information that we hold and we continue to review our security controls and related policies and procedures to ensure that your personal information remains secure.

When we contract with third parties, we require that they have appropriate security, privacy and confidentiality measures in place to ensure that personal information is kept secure.

If we work with third parties in countries outside the EU we ensure these are countries that the European Commission has confirmed have an adequate level of protection for personal information, or the third party receiving the personal data has provided adequate safeguards and agrees to treat your information with the same level of protection as we would.

 

Your rights

You have the right to ask us:

  • for a copy of the personal information we hold about you
  • to update or correct your personal information
  • to delete your information
  • to restrict processing of your personal information where appropriate.

In certain circumstances you also have the right to:

  • object to the processing of your personal information
  • object to automated decision making and profiling
  • data portability

Information about your individual rights, including how to correct, restrict, delete, or make changes to your personal information, can be found on our data protection - your individual rights page.

If you wish to request a copy of the personal information we hold about you please use our data subject access request form.

More information about your data protection rights can be found on the Information Commissioner’s Office (ICO) website.

 

How to contact us

If you have questions about this notice, or need further information about our privacy practices, please contact:

Quilter Customer Service Centre

Call: 0808 171 2626

Post:
Data Controller
Quilter
Quilter House
Portland Terrace
Southampton
Hampshire
SO14 7EJ

If you wish to raise a complaint about how we have handled your personal data, you can contact our Data Protection Officer who will investigate the matter.

The Data Protection Officer
Senator House
85 Queen Victoria Street
London
EC4V 4AB

If you are not satisfied with our response you can complain to our regulator:

The Information Commissioner’s Office (ICO) https://ico.org.uk/global/contact-us/

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